As a leading filming and streaming production partner, First Sight Media have extensive experience in delivering inclusive events. We ensure attendees never miss out on valuable content, the opportunity to learn from industry experts, and the chance to network with like-minded people.

Keep reading to find out ways you can guarantee an unforgettable experience for all your delegates, from live streaming your event to providing clear and accessible signage.

Watch our latest Ask the Experts episode for more inclusivity tips from the event experts!

• Live Stream Your Event: Audiences increasingly expect virtual access by default. This is an obvious solution for those who want to join in but physically can’t be there in-person. (There’s a host of additional strategic, logistical, and audience-building benefits to offering this to
• On-Demand Access - Replay: Offer a recorded version of some or all elements of your event. Include accessibility features on recordings.
• Segmented Content: Break longer videos into sections to make content easier to navigate
• Add Captioning / Transcriptions: Provide real-time closed captions during streams. Test that they are accurate and synced properly. Go a step further and include the option for selecting captions in different languages ensuring that attendees from different linguistic backgrounds can fully engage with your event
• Use Pronoun Lower Thirds: When identifying speakers on screen, include pronouns in visual name graphics
• Digital Signage: Keep everyone informed with real-time schedules and session updates. It’s advised that high colour contrast is used, with a minimum font size of 14 to make sure your signage is easy to read
• Offer Easy Viewing: Provide additional screens to ensure every participant can see the action. Eye-magnification is another helpful tool. This visual aid zooms in and focuses on the individual speakers on stage and then projects them clearly on screen for all to see
• Lighting and Sound Adjustments: Incorporate a good experience for attendees with hearing loops / induction loops, no matter the event format. Moderate flashing lights and loud noises. Use high-quality wireless headphones that cancel out any sound that might interrupt or distract other members of the conference who are not part of a session. Plan to display advance notice warnings of loud noises or intense effects on screens around a venue during an event
• Use Accessible Streaming Platforms: Choose platforms compliant with Web Content Accessibility Guidelines (WCAG), such as YouTube Live, Vimeo, or Zoom
• Mobile & Screen Reader Compatibility: Ensure your stream and video content are compatible with on-screen readers and mobile devices
• Sign Language Interpretations: Consider on-screen BSL/ASL Interpreters, e.g. include a video box with a sign language interpreter for live streams. You can include picture-in-picture options, offering viewer-controlled layouts to resize or reposition interpreters (or any other content) on the screen

In 2025, making events more inclusive means embracing innovative solutions that cater to diverse needs, from live streaming and captioning to accessible venue choices. At First Sight Media, we’re committed to helping you create impactful events that leave a lasting impression for every attendee.

Ready to make your next event truly inclusive? Let’s work together to make it happen!